Lake Thunderbird Association

Board of Directors Meeting Agenda

October 29, 2023 at 1:30 PM CDT

Meeting will be held at the LTA Clubhouse

1. Pledge of Allegiance & Call to order – Sherry Monday, President
2. Roll Call / Establishment of Quorum
3. Approval of Agenda
4. Comments by Members regarding Agenda Items (Budget Comments will be heard during Budget discussion under Unfinished (Old) Business)
5. Approve minutes of Previous Meeting(s) – September 16,2023
   • Regular Meeting Minutes & Special Meeting 10/9/23 Minutes
   • Closed Session Minutes
   • Violation Hearing Minutes & Decisions/Recommendations Reached
6. Secretary Report – Dave Augustine
7. Treasurer’s Report – Lori Whalen
   • Financial Report, September 2023 – Approval/Roll Call Vote
8. President’s Report – Sherry Monday
9. Lake Manager’s Report –
   • Approve Bills for September 2023 - Roll Call Vote
   • Other items
10. Building & Grounds Supervisors Report –
    • Project Updates
    • Other items
11. Office Managers Report – Wendy Flynn
12. Advisory Commissions & Committee Reports:
    • Amenities & Events (Chris Pope / Sherry Monday, Liaison)
    • Architectural Control Committee (Dave Augustine)
    • Campground (Steve Glynn / Rich Cashman, Liaison)
    • Conservation (Steve Glynn / Lori Whalen, Liaison)
    • Deer Management Program (Rick Steele / Rich Cashman, Liaison)
    • Earth Day (Ann Annen / Russ Hawkins Liaison)
    • Emergency Medical Services (Deb Serio / Sherry Monday, Liaison)
    • Newsletter (Wendy Flynn / Lori Whalen, Liaison)
    • Planning/Capital Improvement (Andy Merek & Paul Byrd)
    • Rules (Dave Augustine)
    • Security (Tim Flynn)
    • Tree Huggers (Mary Dappen / Russ Hawkins Liaison)
    • Water Safety (Ron Mika / Bob Bittner, Liaison)
13. Report of Special Committee(s) – None
14. Unfinished (Old) Business
    • Short Term Rentals – Any updates or additional suggestions from BOD?
    • Capital Improvements / Clubhouse Updates?
      1. Windows
15. Petitions and Resolutions by Board members
16. New Business
    • 10/7/23 & 10/8/23 – Email Vote to
      1. Motion 1: Pay Douglas Irwin & Co $12,000 for the 2021 & 2022 Audits
      2. Motion 2: Pay taxes to the IRS $6,958 for 2021 & $4,807 for 2022
      3. Motion 3: Pay the Illinois Dept of Revenue $2,643 for 2021 & $1,433 for 2022
      4. Motion 4: Pay the Illinois Dept of Revenue estimated tax vouchers for 3^rd quarter 2023 for $1,212 and 4^th quarter 2023 for $1,212

(Bob Bittner made motions, Dave Augustine seconded, Russ Hawkins & Sherry Monday YES votes) – Need Roll Call Vote

• • Replace Goodman Furnace – Email Vote not to exceed $4,500.00 on 10/20/23 (Dave Augustine made motion, Sherry Monday seconded, Rich Cashman, Russ Hawkins & Bob Bittner YES votes) – Need Roll Call Vote
  • Clubhouse Electrical Outage 10/10/23
  • Second reading of changes to Rules of Order
  • Second reading of changes to Rules and Regulations
  • Blue Cross Blue Shield Health Renewal for 2024
  • Motion to pay Ragan Communications $440.00 for 2024 annual Maintenance on the two tornado sirens in Lake thunderbird.. 
  • Hiring Commission – How to proceed after Annual Meeting
  • Wage Commission – Thank you to Mary Lou Meyers, Gerri Chaplin & Chris Pope
    1. Motion to move into Closed Executive Session to discuss employee’s compensation as per the Open Meetings Act
    2. Motion to return from Closed Executive Session to our Regular Meeting
    3. Motion to approve wages effective January 1, 2024 as discussed in Closed Executive Session
  • 2024 Budget – Discussion (Members Comments – 4 minutes per member)

Further Board of Directors Discussion & Adoption/Approval

17. Announcements
    • The Annual Membership Meeting will be held on Sunday, November 5, 2023, at 1:30 PM.
    • The next regular LTA meeting will be Saturday, November 18, 2023, at 9 AM.
18. Comments by Members (3 minutes per member)
19. Adjournment – There being no further business for this open meeting of the

Board, I call for a motion to adjourn the open meeting and move to closed session. (Note: following adjournment of the Regular Meeting, the Board will convene a Special/Closed Session board meeting as provided under law.)