Lake Thunderbird Association

Board Meeting Agenda

Saturday, November 18, 2018, 9 A.M.

1. Pledge of Allegiance / Call to Order
2. Roll Call / Establishment of Quorum
3. Approval of Agenda
4. Comments by Members regarding Agenda Items
5. Approve Minutes of Regular Meeting October 29, 2023
6. Correspondence by Secretary -- Diana Hale
7. Financial Report as of October 31, 2023 – Chris Pope
   1. Approve Bills for November 2023 -- Roll Call Vote
   2. Other Financial information
8. President’s Report – Bob Bittner
9. Office Manager’s Report – Wendy Flynn
10. Advisory Commission Reports

1. Amenities & Events (Chris Pope)
2. Architectural Control (Dave Augustine)
3. Campground (Steve Glynn  / TBD, Liaison)
4. Conservation (Steve Glynn  / TBD, Liaison)
5. Deer Management Program (Rick Steele / TBD, Liaison)
6. Earth Day (Ann Annen / TBD, Liaison)
7. Emergency Medical Services (Deb Serio / TBD, Liaison)
8. Newsletter (Wendy Flynn  / TBD, Liaison)
1. Capital Improvement (Andy Merek & Paul Byrd / TBD, Liaison)
10. Rules (Dave Augustine)
11. Security (TBD)
50. Tree Huggers (Mary Dappen  / TBD, Liaison)
1000. Water Safety (Ron Mika  / Bob Bittner)

11. Unfinished Business
12. Petitions and Resolutions by Board members
13. New Business

1. Rescind Violation Fine

Background: The Board approved a violation fine at the February violation meeting             and a subsequent suspension of access to Common Property. The Board plans to             rescind this action.

Suggested Motion:  I move to rescind the Board action in “18 February, 2023 - Case             B – Covenants and By-Laws.”

2. Purchase CDs

Background: A CD at Midland State Bank for $53,587 is maturing on 12/01/2023

and one at Peru Federal Bank for $94,966 is maturing on 12/01/2023.

Suggested Motion: I move to… (to be based on recommendation from

Chris.)

3. Create Finance Commission

Background: The purpose of an LTA Finance Commission would be to provide             financial expertise and oversight of the financial operations of the association  and             provide recommendations to the LTA Board regarding financial matters.  Suggested             composition would be 2 LTA Board members, one of whom would be the Treasurer,             and 2 LTA non-board members. A Finance Commission would ensure that the             necessary financial expertise and oversight would continue year to year, regardless of             Board composition.

            Suggested Motion: I move to approve forming a Finance Commission with                 the above stated objectives.

4. Create Human Resource Commission

            Background: The purpose of the Human Resource Commission would be to             review and recommend appropriate staffing levels, make periodic reviews or             creation of position descriptions, and job qualifications, pay ranges,             performance bonus structure, and annual pay increases. In addition, the HRC             could outline annual goals for staff, review and recommend employee benefit             programs, participate in hiring process for open positions, and also review and             create SOPs.           

            Suggested Motion: I move to approve forming a Human Resource             Commission with the above stated objectives.

5. Executive Session

                         Background: The Board has several personnel items to discuss in Executive                          Session and a report from the Hiring Commission.

                         Suggested Motion: I move to adjourn to an Executive Session to discuss                            personnel items.

                         Suggested Motion: I move to reconvene the Board meeting.

6.   Background: Based on the discussion during the Executive Session, a                       motion(s) need(s) to be made.

                         Suggested Motion: I move that…

7.   Manager’s Account

                         Background: This is a convenience account used to write checks for local                        items purchased for the Clubhouse or Maintenance.  Currently it is overdrawn                        $116.

                        Suggested Motion: I move to transfer $2,000 from the Operations Account to                    the Manager’s Account. 

14. Announcements 
15. The next regular LTA meeting will be Saturday, December 16, at 9:00 A.M.
16. Announcements from the membership
17. Comments by Members
18. Adjournment

We want you to be aware that some of the members attending the October 29th Board meeting, the Annua Meeting, Wii Bowling, and the Ladies' Friendship Club have contracted COVID.  Also, please avoid coming to this meeting if you are not 100% healthy.