Lake Thunderbird Association Board Meeting Agenda Saturday, December 16, 2023, 9 A.M. (Zoom may be available for this meeting. If it is, you will see information on FB and TENS.)

1. Pledge of Allegiance / Call to Order
2. Roll Call / Establishment of Quorum
3. Approval of Agenda
4. Comments by Members regarding Agenda Items
5. Approve Minutes of Regular Meeting November 18, 2023 Approve the minutes of the November 18, 2023 Executive Session.
6. Correspondence by Secretary -- Diana Hale
7. Financial Report as of October 31, 2023 and November 30, 2023 – Chris Pope A. Approve Bills for December 2023 -- Roll Call Vote B. Other Financial information C. Status of 2024 Budget D. Status of delinquent tax filings
8. President’s Report – Bob Bittner
9. Office Manager’s Report – Wendy Flynn
10. Maintenance Report
11. Advisory Commission Reports A. Amenities & Events (Chris Pope) B. Architectural Control (Dave Augustine) C. Campground (Steve Glynn / Sarah Dewale, Liaison) D. Capital Improvement (Paul Byrd / Chris Pope, Liaison) E. Conservation (Steve Glynn / Bob Bittner, Liaison) F. Deer Management Program (Rick Steele / Russ Hawkins, Liaison) G. Earth Day (Ann Annen / Diana Hale, Liaison) H. Emergency Medical Services (Deb Serio / TBD, Liaison) I. Finance (Chris Pope / TBD, Liaison) J. Human Resources (TBD / TBD, Liaison) K. Newsletter (Wendy Flynn / Diana Hale, Liaison) L. Rules (Dave Augustine) M. Security (TBD / Russ Hawkins, Liaison) N. Tree Huggers (Mary Dappen / Diana Hale, Liaison) O. Water Safety (Ron Mika / Bob Bittner)
12. Unfinished Business - None
13. Petitions and Resolutions by Board members - None

14. New Business A. Background: The Annual Meeting minutes have not been posted in the past and have been presented for approval at the next Annual Meeting. The Board needs to determine whether or not this precedent should be changed. Suggested Motion: I move to post the unapproved Annual Minutes on the LTA website. B. Background: Whenever there is a change in the Board, the authorized check signers on bank accounts and money market accounts may need to change. Suggested Motion: I move that Bob Bittner and Chris Pope be added as signers to the Manager’s Account and the Tree Huggers’ Account and Chris Pope, Diana Hale and Sarah DeWaele be added as signers to the Operating Account. C. Background: For the last three months, LTA has paid past due IRS, 941, 940, IL-941, and IL-1120 taxes. Now we have a U-1340 for $3,562.95, Interest of $1,212.65 and Penalties of $3,701.54 due for a total of $8,477.14. Suggested Motion: I move to approve the payment of the tax, penalties and interest on delinquent tax filings received to date, totaling $8,477.14. D. Background: At the November 18, 2023, meeting, a motion was made to invest the CDs coming due on December 1st at Peru Federal Savings and Midland States Bank. When it came time to make that investment, the same rates were no long available. Therefore, the Board needs to rescind that motion. Suggested Motion: I move to rescind the motion made at the November 18th Board meeting regarding the investment of CDs. E. Background: At the special board meeting on October 9, 2023, the Board of Directors approved the Clubhouse Renovation Project for an amount not to exceed $160,000. The necessary funding for this project was to be borrowed from the Reserve Fund and repaid from the 2024 and 2025 Capital Budgets. On December 1, 2023, a CD came due at Midland States Bank. The CD was $53,587, and was deposited into the Operating Fund. An additional CD for $94,966 matured at Peru Federal on December 1, 2023. These CDs were in the Reserve Fund and need to be transferred into the Operating Fund to reimburse the costs of the Clubhouse Improvement Project. These actions need to be recorded by the Board. Suggested Motion: I move to transfer $148,553 out of the Reserve Fund and into the Operating Account by cashing in CDs from Midland State Bank and Peru Federal Savings Bank. F. Background: In addition to the fees associated directly with the 2024 Budget, there is an additional list of fees that need to be approved, i.e., Rentals, Office Fees, Camping Fees, etc. Suggested Motion: I move to approve the Lake Thunderbird List of Fees for 2024. G. Background: LTA has a 2005 Chevrolet 2500HD with an 8’ Boss snow blade that has trouble shifting and other issues. We also have a 2017 Chevrolet 2500HD in good condition. Due to a frame design change in 2011, we can’t change the snow plow from the old truck to the newer one, which means a new plow needs to be considered. We had proposals for comparable plows installed from Princeton Chevy for $9,665.36 (Boss Plow), Blunier Implement, Eureka, $8,495.45 (Boss Plow), and Koenig Body & Equipment, Peoria, $8,769.38 (Western Plow). The purchase was approved by an email vote and will be picked up at Koenig with the plow installed and redy for pickup on Monday. Suggested Motion: I move to purchase the Western Plow from Koenig Body & Equipment (with suspension kit), Peoria for $8,769.38. H. Background: The Board reviewed changes in rules at the November meeting and based on that review and subsequent edits, the rules are being submitted for Board approval. Suggested Motion: I move to adopt the rules as presented. I. Background: The Conservation Commission purchased 10 bluebird houses in April for $170 and put them on a shelf in the Maintenance Shop. When Conservation was ready to put them up on November 16, they could not be found. Suggested Motion: I move to purchase 10 bluebird houses for Conservation at a cost of $170.

15. Announcements

16. The next regular LTA meeting will be Saturday, January 20, 2024 at 9:00 AM
17. Announcements from the membership
18. Comments by Members
19. Adjournment - There being no further business for this open meeting of the Board, I call for a motion to adjourn the open meeting and move to closed session for the Board to discuss personnel. Note: There will be no motions following the closed session.